The school AI protocol, ready to adapt

This protocol sets out how artificial intelligence (AI) tools are used at [School name], by students and staff, in accordance with the guidance of the Catalan Department of Education and Vocational Training and with Regulation (EU) 2024/1689 (AI Act).

AI is used critically, ethically and responsibly, in the service of learning. It does not replace the educational process or the teacher's pedagogical judgement, and its use in the classroom must be intentional and consistent with the learning objectives.

Students under 14 do not directly use general-purpose generative AI tools. The teacher gives them an introductory literacy lesson: what AI is, how it works and what risks it carries.

Students aged 14 to 17 may use the tools authorised in the article on tools with the authorisation of their family or legal guardian (annex 1), in a guided way and under the teacher's supervision.

Students aged 18 or over use them autonomously and responsibly, under the same criteria for disclosure and data protection.

The band depends on each student's age, not on the year group: a single class may include students from two bands.

With students, only AI tools that the Department makes available to schools and whose data protection impact assessment (DPIA) has been validated are used. Until at least one has been validated, students do not use generative AI tools at school.

Staff do not recommend to students tools that do not meet this condition.

No personal data of students, families or staff (names, grades, reports, images or addresses) is entered into any AI tool. Data is anonymised and, whenever the tool allows it, training on conversations and persistent memory are switched off.

When a piece of work has been done with the help of AI, the student declares it (declaration annex). AI may support assessment, but it is never the only reference for grading. The results of AI detectors are not used as evidence. No systems that infer students' emotions are used.

If AI has played a significant role in the process or in the writing of the research project (treball de recerca), the student states this in the report and attaches a signed declaration on the use of AI, detailing the requests made (prompts). The oral defence also serves to check authorship and understanding of the work.

The school sets up a working group that monitors this protocol and proposes how to incorporate AI into educational work. Staff who use AI tools receive training so that they have sufficient knowledge, as Article 4 of the AI Act requires.

The school informs families of this protocol at the start of the school year and asks them for the authorisation in annex 1 for students aged 14 to 17.

This protocol is incorporated into the school's organisation and operating rules. It is approved by the school council (consell escolar), on a proposal from the management of the public school or the owner of the state-subsidised school (centre concertat), and is reviewed every school year and whenever the Department publishes new guidance.